Sydney Tender Management Services
Get the right builder at the right price. Without the guesswork.
Compare Builder Quotes with Confidence
Have you received multiple builder quotes that are all completely different?You're not alone. Many homeowners are surprised when one builder's quote is $50,000 or even $100,000 more than another.
It naturally raises the question: Why is there such a huge difference? In most cases, it isn't because one builder is charging too much. It's because every builder has prepared their quote based on different assumptions, allowances and inclusions.
Even something as simple as your kitchen allowance can vary dramatically. One builder may allow $70,000 while another only includes $30,000.The result? You're not comparing like-for-like quotes.
WE MAKE SURE EVERYTHING YOU WANT IS INCLUDED IN YOUR TENDER AND FIND YOU THE BEST VALUE
What to expect in Tender Management
Our Tender Management Package is extremely valuable when selecting a builder to work with. Once you have DA approval and/or the CDC plans, a detailed scope of works is prepared to ensure everything is captured within the tender and so all builders quote on an apples for apples basis. Our detailed tender process helps you see who is giving you the best value and is designed to mitigate project risk and variations occurring during the construction period. Our tender process works as follows:
Scope of Works Preparation
We’ll conduct an initial site visit to assess the site against the project documents with a view to preparing the scope of works document. Our scope of works is prepared by a licensed builder to ensure all that you want is included in the building contract. The scope together with the schedule of Provisional Allowances & Prime Costs clearly defines what each builder should include in their price.
Site Walkthrough by Tendering Builders
A scheduled walkthrough, conducted by your project manager is offered to the tendering builders which will further minimize any guess work on the builder’s behalf. This window allows the builder the opportunity to view the subject site and any existing structures, discuss elements of the design or documents with the project manager as well as meet with you, the client.
Contract Preparation & Signing
We’ll prepare the building contract on behalf of you and your builder along with all relevant contract documentation.
Tender Documentation
We present your tender documents to a panel of licensed builders, consisting of trusted and quality builders. A scheduled ‘Open Day’ walkthrough, conducted by your project manager is offered to the tendering builders which will further minimise any guess work on the builder’s behalf. This window allows the builder the opportunity to view the subject site and any existing structures, discuss an element of the design or documents with the project manager as well as meet with you, the client.
Tender Submission & Presentation
We allow the tendering builders 2 weeks to finalise and submit their proposals. The tenders are collated and assessed for compliance. The tender results are presented to you with a view to move forward to selecting a builder and signing a building contract with your preferred builder. If need be, changes to the scope can be made to align quoted pricing and your budget. Any required negotiations are made by us on your behalf to ensure the best possible outcome.
Frequently asked questions about the tender process
Q: Why are builder quotes so different for the same project?
Builder quotes can vary significantly because each builder may use different allowances, specifications and assumptions when pricing your project. One builder may include site works, retaining walls, premium fixtures or upgrades to existing services, while another may leave these items out. That's why it's essential to compare builder quotes based on the same scope of works. Our tender management service in Sydney ensures every builder prices the same information, allowing you to make a true apples-to-apples comparison.
Q: What is tender management and how does it help compare builders?
Tender management is the process of preparing a detailed scope of works and issuing it to multiple builders so they all quote on exactly the same project requirements. This makes it much easier to compare building quotes, identify hidden costs, reduce the risk of expensive variations and choose the builder offering the best overall value. At Home Building Advisor, our independent builder quote comparison service helps homeowners make informed decisions with confidence.
Q: What is a scope of works and why do I need one?
A scope of works is a detailed written description of everything a builder is required to include in their price. It covers every trade and element of the project from demolition and excavation through to cabinetry, painting and landscaping and specifies exactly what is included, what is excluded, and what is subject to provisional allowances. Without a scope, builders make their own assumptions, and those assumptions are where variations and disputes come from.
Q: How long does the tender process take?
From scope of works preparation to builder selection typically takes four to six weeks. The scope takes one to two weeks to prepare after the site visit, builders are then given two weeks from the site open day to submit their tenders, and the shortlisting and selection meeting follows shortly after. Timings can vary depending on project complexity and builder availability.